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1 | This spreadsheet is provided as an informal tool to connect individuals who are seeking ideas and/or collaboration on session proposals for ARCHIVES*RECORDS 2020. It is not monitored by CoSA, SAA, or the 2020 Program Committee and is not part of the official submission process. Read the full Call for Program Proposals: https://www2.archivists.org/am2020/program/call-for-program-proposals. | ||||||||||||||||||||||||||
2 | Name | Contact Information | Topic Presentation | ldea | Name(s) of interested parties | Contact Information | Comments | ||||||||||||||||||||
3 | Kay Lewandowska | karolina.lewandowska@navy.mil | overworked, overwhelmed, and burned out | What kind of future can we really image when many of us are overworked, overwhelmed, and burned out? We are always busy at work. We work past regular hours, thinking about work night and day. Not taking your vacation time? Starting to dread going to work, getting sick a lot, or feeling overworked and exhausted? You are not alone. [Email was sent out to interested parties on 10/15/2019] | Joseph Coates Liz Skene Harper Stephanie Bennett | jcoates@pnw.edu eharper@wcu.edu bennetse@wfu.edu | |||||||||||||||||||||
4 | Berlin Loa | berlin@arizona.edu | EDI in LIS education | Looking at the history of and the future of EDI in LIS education (library school, grad school, certificate programs, etc.) with specific attention to approcahes to archival science, representation of BIPOC, and archival practices. **someone responded to my earlier post, but my original post seems to have been deleted. I didn't get your address, so please reach out to me via email if you are intersted!** | |||||||||||||||||||||||
5 | Guided Meditation for Archivists | This idea developed out of discussions at the 2019 annual meeting regarding imposter syndrome. Some archivists experiencing imposter syndrome suggested using apps with guided meditation to relieve stress at work. For this reason, we thought it would be great to have a meditation session (or sessions) at the next annual meeting. | Taylor Fisk Henning; Stephanie Bennett; Susan Anderson Laquer | SB: love this idea and wonder if it could be combined with the burnout session above | |||||||||||||||||||||||
6 | Tanya Yule | tyule@stanford.edu | Archives on the move | With collection material expanding, collections being stored in outdated buildings or in areas of high environmental threats, what is the best way to plan for the inevitable move? Focusing on real experiences of prepping materials to go off-site, discuss planning, implementing, access, risks and rewards. [Email was sent out to interested parties on 10/3/2019] | Chelsea Fairley; DiAnna Hemsath; Katrina Cohen-Palacios; Jennifer Head; Elizabeth Dunham; Aaron Treadwell' | chfa@loc.gov, jhead@bvmsisters.org, katherine.crowe@du.edu, dianna.hemsath@unmc.edu, dianna.hemsath@unmc.edu, aaron.treadwell@mtsu.edu Elizabeth.Dunham@asu.edu; kcohenp@yorku.ca | |||||||||||||||||||||
7 | Natiba Guy-Clement | nguy-clement@bklynlibrary.org | Finding our balance: Spotlight on archives at public libraries | Many public libraries are home to varied archival and special collections. Because access is of great importance to these institutions it is a great fit for researchers who may find academic repositories intimidating. However for many public libraries, the focus on providing inviting programming, outreach and services to engage with the community is often the biggest priority, and may not include archival collections. How can the future role of archives in a public library setting be envisioned? How can the public library archives community find creative solutions to making collections available and incorporate them into the larger scheme of the public library. How can they highlight the connections archival collections may hold and their importance as well as make their resources go the distance while advocating for their needs? [Email was sent out to interested parties on 09/4/2019] | Erik Bauer; Emily DuGranrut; Madeline Moya; Patricia Delara; evan knight; Christina Bryant | Erik Bauer - bauer@noblenet.org; Emily - Emily.dugranrut@galesburglibrary.org; Madeline - madeline.moya@austintexas.gov; pdelara@plsinfo.org; evan.knight1@state.ma.us; Christina - cbryant@nolalibrary.org | At capacity | ||||||||||||||||||||
8 | Popular Front for the Liberation of Archives | The Professional Organization In Late Capitalism | Events of the past few years have demonstrated tension within SAA between competing visions of professional conduct and responsibility, and among contending understandings of archivists' values. Guild identity little by little is passing away in favor of a liberatory ethics. Yet irredentist elements remain. This session is intended to permit the community to critique itself and to determine what the role of a (non-accrediting, non-bargaining) professional organization is, given present material and cultural circumstances. | Ellen LeClere Casey Westerman Sam Winn | ellenleclere@gmail.com westerman@gmail.com samantharwinn@gmail.com | I thought we were the Peoples' front? | |||||||||||||||||||||
9 | Kate Crowe | katherine.crowe@du.edu | Integrating Archives and Exhibits into the Curriculum | How can archives be used to both develop critical information literacy as part of curricula, as well as creating engaging exhibitions, programs, and other ways of "activating" and "making visible" the collections we steward? Kate Crowe (Curator of Special Collections and Archives at the University of Denver), Rebecca Macey (Exhibitions and Programs Manager), and Rob Gilmor (Professor, Writing Program), will discuss how archives-based instruction and assignments that generate public exhibitions can both benefit the students in the classroom, and showcase the value of archival collections. | Raymond Maxwell; Holly Croft; Anjelica Ruiz;Kristina Schulz; Steven Calco; Jane Thaler,Sauda Mitchell; Alix Norton; Heather Fox | raymond.maxwell@howard.edu; holly.croft@gcsu.edu; aruiz@tedallas.org; kschulz1@udayton.edu; sc2899@cornell.edu; jsn23@pitt.edu; saudamitchell@scad.edu; abnorton@ucsc.edu; heather.fox@louisville.edu | ML: a wonderful source of ideas for College Archives, I'd specifically like to learn of ways to incorporate this activity as a lone arranger (managing an archives + docent work=lack of time). | ||||||||||||||||||||
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11 | Scott Keefer | scott.keefer@doc.org | Email Archiving for Small Institutions | Many publications on email archiving are presented in a way that is highly technical and assume a highly-funded instutiton in the government or a university. That does not eliminate the need for pratcially minded, demonstrated inroads into email archiving for archivists who are looking to begin email collection at institutions with less technological or financial resources. This session will demonstrate ways that institutions have begun to collect and process emails outside of government or academia. | Jessika Drmacich; Lori Eaton | jgd1@williams.edu; lori@foundarchives.com | LE: I work with two different philanthropic foundations, both struggling with managing email. This discussion has the potential to benefit many small orgs. | ||||||||||||||||||||
12 | Kara Flynn | kf025@uark.edu | Archival Instruction/Outreach beyond the Humanities | This session idea was sparked by the 2019 Teaching with Primary Sources Unconference. At the Unconference, a number of sessions related to using archival collections as data/data sets, and doing outreach to STEM drew large groups, but when it came time to discuss what we all had actually managed to do in terms of stem instruction/outreach, few of us had had success, and most of us went to the sessions hoping to get ideas from others (who also haven't quite managed this yet). Are you doing outreach and instruction outside the humanities? Where are the opportunities and challenges with STEM and archives? How can/should we tailor our outreach and instruction approaches for these different disciplines? I'm hoping this session can be a mix of successful approaches, and maybe also what we've learned from some of the difficulties in this area. | Heather Stecklein ; Julia Corrin (Carnegie Mellon); Virginia Ferris (NC State University Libraries); Steve Duckworth (Oregon Health & Science University) | Heather Perez heather.perez@stockton.edu I have worked with classes in Special Collections for our environmental studies, marine sciences, and geology departments. One of my student workers is a Math major and she uses these strengths in helping us at work. Also, have examples of work we've done with Business and Political Science. I'd love to hear more about what you and others are doing. ; jcorrin@andrew.cmu.edu | Carrie Schwier clschwie@indiana.edu -I'd love to be involved in this session! I'm particuararly intersted in the teaching with primary sources as data piece - I proposed this at the Unconference so I was excited when it was popular! We are working with a couple of classes in this capacity - a Psychology of Personality course (students are applying theories they've learned to some of our student scrapbooks, etc) and a Folklore course which involves a GIS magging assignment. If there's enough interest, I feel like this could actually be 2 seperate sessions. I can forsee some instances where courses in the humanties are using primary sources as data such as the Folklore course I'm workign with. | Heather Stecklein: steckleinh@uwstout.edu. I have collaborated with lots of non-humanities staff on assignments using our collections. | Virginia Ferris: vlferris@ncsu.edu. Being a special collections at a large land-grant university focused heavily on STEM disciplines means that we have to pursue creative approaches to outreach on our campus, which has led to some interesting teaching collaborations beyond the humanities. Recently we've been successful in engaging with classes in Agriculture, Food Science, and Nutrition, which has been exciting new territory. I'd love to hear from the group about your experiences and to talk about how we approach working with STEM disciplines. | Steve Duckworth duckwors@ohsu.edu - Last year I conducted a data mining survey of our syllabi to identify potential areas for archives collaboration. This year I'll be working on the outreach portion to try to get some actual projects going. I'd be happy to talk about my process of identifying targets for outreach. (We're all health sciences and quite clinically focused, so our students don't have much of a history of making use of the archives.) | Elizabeth Shepard ems2001@med.cornell.edu. I did a survey on using primary sources in educational outreach in a medical archives setting. I would like to present on this survey. I was trying to put my own proposal together with others talking about their programs and am especially intersted in opening up an conversation with the audience on what are some of the challenges and barriers in doing educational outreach using primary sources in a medical archives setting and also STEM. I would be intersted in joining your panel if you are interested. | Tracy Grimm Grimm3@purdue.edu - I would be interested in this panel if the following seems to fit. I have experience/experiments to share on some things we’ve been trying at Purdue. I just co-authored a paper (in Engineering Studies) with a History faculty member about introducing archival literary to STEM students who have invaded (literally they almost squeeze out any Liberal Arts students) Purdue’s History courses related to aerospace/space age/technology & society/politics of food/ etc. I’ve worked with 2 History faculty members and an English prof who all find themselves teaching to STEM majors. These faculty come to the Archives due to having worked with us in the past and due to our STEM collections. For the STEM students we have purposefully adjusted learning outcomes to target STEM careers and adjusted assignments. In one collaboration we tried to scale up to a class of 50 students trying a few different lesson plans over a couple of years…that didn’t go so well in one case! The jury is still out on scaling up. Would love audience input on scaling up (and saying no)! So, we haven't necessarily been doing outreach to the STEM departments on campus ---it seems we don't have to because the STEM students are filling some Humanities classes and those professors keep asking for more instruction sessions & embedded archivists! | Carady DeSimone - gn66590@wayne.edu - I am currently working with a highly technical engineering collection from the 50s-70s; it could be a great example. To my knowledge jt has not yet been used in teaching. I am an intern at FIT and it is much the same as Tracy described. | Carol Street - carolstreet@uky.edu - I work with STEM and humanities based students through our University of Kentucky Libraries Special Collections Research Center's Learning Lab internship program, where students learn about archives and then do a deep dive into research using an archival collection (unprocessed) of their choice. I feel students benefit from the STEM/Humanities cross-over in the program while they also gain valuable skills in primary source literacy, communication, and independent research. What it isn't: a large class of solely STEM students. If this would add to your panel, let me know! | |||||||||||||
13 | Ashley Williams | awilliams@hagley.org | Processing large and complex collections | I would like to propose a panel that highlights some of the unique challenges and situations large and complex collections pose to archivists, but also some strategies on how to tackle them. How do you approach a large (150+ linear feet) collection? How is it different than smaller collections? Does MPLP come in to play more with a large collection? What if you are having to add a significant addition to an already processed collection? In my personal experience, large collections are often processed by project archivists. I’m not sure if I would want to get into the project archivist aspect, but something to possibly consider. [Email sent to interested parties] | Stefanie Caloia; Andrea Gietzen; Katrina O'Brien; Alexandra deGraffenreid; Becky Sherman; Fatemeh Rezaei; Tanya Yule; Jordan Jancosek, Leo Belleville | SCaloia@wayne.edu; gietzena@michigan.gov, katrina@worldofspeed.org, aad5597@psu.edu, rsherm2@emory.edu, frezaei@ubalt.edu, tyule@stanford.edu, jordan_jancosek@brown.edu | Becky: I am a project archivist who is currently processing a congressional collection that started out as 2,000 linear ft. | ||||||||||||||||||||
14 | Sue Luftschein | The Finding Aid Reexamined | I’m interested in putting together a panel that critically examines the finding aid as a “document”. Recent scholarship, as well as linked data and new OAI protocols, are surfacing new ways of thinking about and creating finding aids. Do we really need to maintain a format that itself was created to duplicate a textual document? Is XML the best way we can come up with to present archival metadata? Can we leverage new technologies and structure standards to develop new, more meaningful, and easier ways for researchers to discover and more importantly find archival materials? | Kwanda Ford; Caitlin Rizzo; Marcella Huggard; Jennifer Sirotkin; Natalie Johnson; Lauren Gaylord; Diana Marsh; Liz Ehrnst; Lydia Tang, Zehra Mawani Christine Liebson; Kelly Revak | kere@loc.gov, fordk1396@ucla.edu | Marcella: I'm particularly interested in translating legacy, paper-based finding aids into electronic documents that are not as static in some ways but may be more inflexible in other ways. | Jennifer: Our Archives does not create finding aids. We have set up our DAM so that item attributes align with DACS to ensure that the same intellectual information is included with each item (scans and photographs) and collection (items that will not be individually scanned such as the CEO's correspondence). | Diana: I've been conducting user studies/interviews with Native communities and other researchers and have found that finding aids are counterintuitive, particularly for Native users. We're interested in exploring other modes of access for source communities at the National Anthropological Archives. | Liz: we’ve been working on a linked data project with a beta public interface (just released) that explores different types of “relationships” and entry points to archival items/collections as well as across art/object/library collections. Working with the traditional finding aid structure and data exported via EAD has been a challenge. | Lydia: I'm interested in this topic from accessibility and ArchivesSpace angles. How can we develop ways to present archival collections in an inspiring (not stale) way for assistive technology? Finding aids traditionally link subjects and agents at the collection level (at least, in my experience). As we inch towards greater connection and interoperability on a national level with our structured data, can/should we be linking to more granular descriptions to facilitate this greater discovery? | Zehra : I've been looking at some limitations of the FA, particularily when we become aware of things that don't translate well into it. See summary: This article asks readers to acknowledge that some of the findings that archivists make while arranging and describing records do not ultimately make their way into the final finding aid. The article walks through the processing process of an accrual to the Ruth Marion (Rolph) Bell fonds that was acquired in 2015 by Library and Archives Canada. | Zehra2: It reveals that an important aspect to Bell’s personality, namely an affinity for cats, was never acknowledged in the descriptive finding aid. The article reveals where evidence of this personality can be discovered, and how we can be sure that their appearances are not a result of haphazard outside influences. The article finishes by outlining some of the limitations of the finding aid that are placed on researchers, and provide a justification for why the finding aid did not mention even once that the files contained records related to cute, fluffy kittens. | Kelly: Is anyone talking about EAD3? At the Library of Congress I'm part of a team helping to navigate the transistion to EAD creation in EAD3, and could talk about the challenges and opportunites that have come up there in trying to build for a future display (that doesn't yet exist) that would be able to take advantage of some of the new features in EAD3. | Kwanda: | |||||||||||||
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16 | Shaun Hayes | hayes29@uwm.edu | Use It or Lose It: Incorporating Researcher Products into Archival Services | I would like to put together a traditionalor lightning talk panel that focuses on how archives can improve the services that they provide through the incorporation of information about the use of their materials. I am particularly interested in sharing examples of how archives have used researcher products to improve appraisal, access, researcher services, and inclusivity. For example, if a researcher uses archival materials to write a research paper, an archives could then use the contents of that paper to identify related materials that it might acquire, consider how it might revise terms and contexts used to provide access to materials, consider how it might use the information relayed in the paper to improve an archivist's understanding of a particular topic, and consider how the use of materials by community members related to archival materials might help the archives be more inclusive and thoughtful in how it appraises and provides access to community-derived archival materials. I would also like to provide a brief overview of the history of researcher products contributing to the enhancement of archival services. Has your archives engaged in these or similar activities? If so, please consider joining this panel! | Diana Marsh; Arielle Petrovich; Ellen Engseth | marshd@si.edu; apetrovi@nd.edu; eengseth@umn.edu | Diana: I'm conducting user studies at the National Anthropological Archives, especially focused on Native users and uses of archival materials (products might include Indigenous maps, placenames, artists' projects, land claims, language immersion curricula, etc.), and how those can inform archival practice. We are currently piloting subject guides but also working on forming an Indigenous Advisory Board after thinking more critically about Native use. | Arielle: I've been working with students to develop research projects around youth activism on our campus and I'd be interested to explore how these student projects help our respository to identify absences in our collection and materials that might be strong candidates for Project STAND. | Ellen: Demonstrating Research Impact and valued contributions. | ||||||||||||||||||
17 | Christy Kincaid | ckincaid@airzoo.org | Institutional Archives in Museums | Realizing how important an instutional archive is in Museum or general archive. How do you start an institutional archive? How do you start collecting in the now? Why is it important to have an instutional archive? | Samantha Schafer (working in an institutional archive that hasn't EVER been organized...in 60+ years); Rose Chiango, Philadelphia Museum of Art, Archives (potentially interested, would like to hear more about the idea!); Stasia Karel and Crystal Matjasic, Rock & Roll Hall of Fame; Elizabeth Carron for Bentley Historical Library (Umich) and it's records management and archiving collaboration with Museum of Natural History; Sharad Shah for Smithsonian Institution (Smithsonian Libraries), Becca Morgan (AMNH), Danielle Nowak (The Morton Arboretum); (would be interesetd in collaborating and participating in this!, Mimi Lester (The Studio Museum in Harlem, previously at the American Folk Art Museum - interested in discussing the transition from when a museum realizes they need an archive to formally creating an archive department). | sschafer@nationalcowboymuseum.org; rose.chiango@philamuseum.org; akarel@rockhall.org; cmatjasic@rockhall.org ecarron@umich.edu; rmorgan@amnh.org; shahs@si.edu; dnowak@mortonarb.org; mlester@studiomuseum.org | |||||||||||||||||||||
18 | Ryan Leimkuehler | rleimkue@ksu.edu | Archives in Times of Disaster | This session would focus on Archives/Special Collections in disaster/emergency response. My section would focus on communication during disaster highlighting KSU's fire disaster and our communication efforts during/after the event. I would like to get additional panel members who have responded to or have prepared for eventual disasters. This panel scope could easily expand for any disaster planning efforts in response to climate change. | Gwen Higgins, University of Alaska Anchorage. Responding to/learning from the 2018 magnitude 7.1 earthquake in Anchorage. Saira Haqqi, Book and Paper Conservator, Minnesota Historical Society, Rose Marie Kimbell, Jekyll Island Museum Archives. (Hurricane prep/response for small coastal archives). Whitney Miller, Michigan State University (RAAC Disaster Comm. Chair) - Formulating productive ways to communicate before and after a disaster with existing institutional emergency managers/police/fire/first responders (i.e. properly communicating the special challenges/needs of responding to an archives disaster). | gahiggins@alaska.edu saira.haqqi@mnhs.org Rkimbell@jekyllisland.com Millerwh@msu.edu | Audrey Swartz: Hale Library, communicating with student workers. Amye McCarther: Hi Gwen! Great topic. Have you thought of reaching out to Archivos de la Red de Puerto Rico? They've been doing amazing work supporting librarians and archivists in Puerto Rico pre- and post- Hurricane Maria. Might be a nice complement? | aeswartz@ksu.edu | I'm really interested in disaster planning as it relates to climate change, and the way it will become more and more relevant as our climate does change. - Saira | ||||||||||||||||||
19 | Alison Clemens | alison.clemens@yale.edu | Treating Our Future Selves Well: Managing Sustainable Processing Programs | [CLOSED TO FURTHER PARTICIPANTS] I’d like to compile a session on managing sustainable processing programs. I see this as potentially incorporating several themes, including identifying institutional processing capacity; determining the operational impact of acquisitions; advocating for appropriate, operationally driven processing staffing levels; and building robust and flexible processing and institutional documentation. All these topics are relevant for sustainably managed processing programs because they pertain to advocating for and operating within institutional means and using documentation as a way to communicate with our past and future selves. There are likely other possibilities here, too, and I’m open to suggestions and further conversation! I’m also open to discussion about the best session format for this. | Michelle Sayers, Erin Kinhart, Rosalie Gartner, Elizabeth James, Maggie Hughes, Cam McDermid | msayers@churchofjesuschrist.org, kinharte@si.edu, rgartner@iastate.edu, jamese@marshall.edu, mhughes@huntington.org, cammcdermid51@g.ucla.edu | Elizabeth: Yes! I feel this would be particularly interesting for communicating how much work staff can feasibly do, how we calculate that, and how we can minimize mental stress on the people who have to make it work day-to-day, as well as the legacies of that work. | Maggie: I'd be interested in bringing in a discussion of determining processing priorities and attempts at including user/patron demand and metrics into those priorities -- if that seems like it might align with the topic. | |||||||||||||||||||
20 | Melanie Nef | nef@churchofjesuschrist.org | Future of web archiving (not official title) | Our institution has found that there is no one tool that answers what we would like to see in acquiring, capturing, and preserving web content. The web has changed and so must our tools if we not only want to capture content, but preserve it in the manner in which it was created. We use a lot of work arounds to manage tools in a way that would allow us to catalog, preserve, and potentially allow better access in the future. There is also a concern that web content is represented by specific communities, and certain socio-economic factors, and that we as collectors might even have our own biases in what we capture. How do we make sure that all types of groups are being represented? Furthermore, how do smaller institutions -or those with minimal resources- archive websites? What kinds of compromises have you had to make (tools, content captured, resources allocated)? I'd like to discuss how different archives and institutions are navigating these issues and working to capture web content with a long-term goal in mind. | Ashley Howdeshell; Erin Baucom; Amye McCarther | ahowdeshell@luc.edu; erin.baucom@umontana.edu; amccarther@newmuseum.org | https://docs.google.com/spreadsheets/d/1ScmNcQPc4dVLBrpjEpVIC3zmJywUgJ-LnizAeMyZP3E/edit#gid=0&range=C33 AM: Coral Salomón would be an excellent candidate for this panel. | ||||||||||||||||||||
21 | Roxanne Dunn | rdunn@semo.edu | Preserving Local Veterans' History (or any aspect of a community's history) | I have taken inspiration from various "community scanning day" projects I have read and learned about over the last few years and this Veterans Day 2019, my academic archives will be hosting a "Preserving Local Veterans' History" project in conjection with our University's History Department and local VFW Post. This event is also being "embedded" in the Archives class the History Dept teaches, so I think this topic really lends itself to the "creative" and creating the future theme. I would like to present about how this project was concieved and developed and how it was implemented. I think it could be presented as either a panel discussion, traditional or world cafe type session where attendees could be guided through the process of launching their own outreach initiative similar to our examples. I'm open to any and all suggestions and look forward to hearing from interested parties! | Kathie Schey; Ann Merryman | jthomas@rockhall.org; iamalmira@hotmail.com; amerryman@uscupstate.edu | Carady DeSimone - gn6490@wayne.edu - Veteran & Archives Intern (pending graduation Dec 19). How can I help? | ||||||||||||||||||||
22 | Olga Virakhovskaya | volga@umich.edu | It's Made of People!: Appraisal of Digital Records. | This proposal is for a panel dedicated to the technical and intellectual appraisal of digital records: pre-accession assessment, accessioning, during processing, etc. This includes born-digital and digital media (i.e., floppy disks, optical discs, and USB drives) records. Even after an initial appraisal of both digital and physical records, once boxes are brought in, digital media with unknown content (often unknown even to the donor/creator of the media!) can be discovered. Archivists find countless drives and disks with “paper” files—thrown in office folders, tacked inside three-ring binder pockets, lost underneath stacks of paper, enclosed in envelopes containing correspondence, and so on. This panel will analyze workflows and present recommendations for expedient and informed technical and intellectual appraisal of digital records, specifically, large sets of digital records. While digital appraisal and processing tools will be discussed, the conversation will also focus on coordination between appraisal, transfer, and processing; roles; and efficient and effective documentation of activities and findings, understanding of colleague’s roles, and overall good communication within and between teams as well as with outside stakeholders. These "soft skills" areas critical to digital appraisal as having sophisticated tools and technical know-how. Hence the title. | Hyeeyoung Kim; Brenna Edwards; Kelsey O'Connell; Rosalie Gartner; Kate Dundon, Dainan Skeem; Margo Padilla | hyeeykim@umich.edu; brenna.edwards@emory.edu; kelsey.oconnell@northwestern.edu; rgartner@iastate.edu; dundon@ucsc.edu; dainan_skeem@byu.edu; margo.padilla@nyhistory.org | |||||||||||||||||||||
23 | Michelle Sayers | msayers@churchofjesuschrist.org | It's a Small World After All: Accommodating Language in Archives | Let's talk about how we accommodate multiple languages in digital collections and with patrons, particularly if we have collections that are not in English. How do we make sure things are accessible in language for patrons to find? What should we be doing to make sure we are accommodating perhaps large portions of our communities for whom English is not their first language? We have a multinational organization that deals in hundreds of languages. We have developed some strategies on handling these varied languages, and we would also like to hear from other institutions that deal in multiple languages to see how they manage those records. | Lisa Lamont and Amanda Lanthorne, we are working on multi-lingual metadata for a collection of letters from persons detained by ICE at the US border. Wesley Chenault re digital collections focused on lives of Yiddish-speaking Jewish immigrants in the United States during the mid-twentieth century. Ella von Holtum, Rochester Institute of Technology. | mlamont@sdsu.edu; alanthorne@sdsu.edu; wesley.chenault@cornell.edu; evhtwc@rit.edu | Wesley: here is an article about the project and partnership, which includes a link to the digital collection. Other digital projects are in various states of completion. https://jewishstudies.cornell.edu/news/documents-illuminate-us-yiddish-speaking-life-until-cold-war | Ella von Holtum is part of a team completing a CLIR grant (due in March) to digitize, transcribe, voice, and caption a sample of ASL Poetry and Literature performances originally recorded on VHS. These materials are part of the Deaf Studies Archive at the RIT, a university which serves a significant Deaf/hard-of-hearing community. | |||||||||||||||||||
24 | Veronica Denison | vldenison@ksu.edu | Archivists with disabilities (new title forthcoming) | In a climate where we are still asked "Can you lift 40 pound boxes and climb ladders?" during interviews, what do we do if we can't? Or what if you experience debilitating, long-term injury after you were hired? I'd like to propose a session where archivists with disabilities can present on their experience and its relation to their job or graduate work. Was their employer accommodating and what options, if any, were offered? How do they work with their disability in order to do their job? And how can we, as a profession, become more inclusive and accommodating? [Note: I was struggling with appropriate terminology, and would love a terminology discussion both in the panel and in the proposal.] | Ann Abney; Chris Tanguay; Jade Finlinson; Gracen Brilmyer | aabney@mailbox.sc.edu ctanguay@mit.edu gracenbrilz@gmail.com | |||||||||||||||||||||
25 | Adina Riggins | rigginsa@uncw.edu | How do archives collaborate with performers and artists of all types to collect their works and share these resources with the public? Will artists have an expanded role in shaping archives collections, given that the nature of work is changing and creativity is one thing that may not be readily outsourced to AI and other forms of automation at this time? What are the challenges, from copyright to financial/institutional support, inherent to preserving and archiving creative work in various formats? How can collaboration with partners (libraries, museums, cultural heritage organizations, government and non-profits) benefit stakeholders? | Adina Riggins; Brenna Edwards; Lauren Gaylord; Lauren White; Colin Post; Andi Altenbach; Jane Thaler; Mimi Lester | rigginsa@uncw.edu; brenna.edwards@emory.edu; lgaylord@pixar.com; whitelau@umich.edu; ccolin@live.unc.edu; aaltenbach@studiogang.com; jsn23@pitt.edu; mlester@studiomuseum.org | ADINA: FULL PANEL! Thank you for your interest! | |||||||||||||||||||||
26 | Zach Brodt | zlb2@pitt.edu | What options are available to archivists when there is a clear gap in their collection's documentation, particuarly when frequent research questions would benefit from that information? This session will explore the ways in which archivists have taken on the role of records creators to provide a more complete documentary record for their institution. | Zach Brodt, Jonathan Lill; Rose Chiango, Tara Maharjan | zlb2@pitt.edu, jonathan_lill@moma.org; rose.chiango@philamuseum.org; Tara.maharjan@rutgers.edu | ||||||||||||||||||||||
27 | Maya Dodd | maya@flame.edu.in | Considering how many private, crowdsourced and "new to the public" archives have emerged in India recently, isn't an archivists network a worthy conversation? This is especially urgent as state archives are often inaccessible (even digitally) to the public and so allowing for new views of inter-connected archives might address the need at hand. | ||||||||||||||||||||||||
28 | Angelique Richardson | arichardson@archatl.com | Other Duties as Assigned | Every job description ends with a line addressing "other duties as assigned" in an effort to cover the myriad of odd jobs we're tasked with throughout our archives career. These are usually wide-ranging and incredibly unique "other duties" that I thought would be fun to discuss in a lightning round type session. Sometimes we're able to learn how to handle these "other duties" based on what our colleagues have done before, but more times than not we're on our own in coming up with creative solutions for the unique task we've been assigned. | Jessica Bright and Lindsay Mancuso Jeremy Pekarek Lindsey Bright | jbright@revsinstitute.org and lmancuso@revsinstitute.org jeremy.pekarek@cortland.edu brightl2@si.edu | Angelique: FULL PANEL! Thanks everyone for expressing interest! | ||||||||||||||||||||
29 | Julia Corrin | jcorrin@andrew.cmu.edu | Rethinking Repositories | Migrations are often the best time to go back to the drawing board and rethink what we are doing and why. I'm interested in putting together a talk about migrations, assessment and reassment. I'm particularly interested in situations where archives have rethought how they present their collections -- changing organization, metadata, or search functionality. At Carnegie Mellon, we are preparing to migrate to Islandora 8 and are treating it as a transformation, not a migration. | Adam Strohm Jill Arnold Laura Gentry Beaudry Allen Christine Liebson Amy Allen Lori Podolsky Kate Topham | astrohm@iit.edu arnoldj1@michigan.gov lmgentry@ua.edu beaudry.allen@villanova.edu cxl1134@case.edu ala005@uark.edu lori.podolsky@mail.mcgill.ca tophamka@msu.edu | Lori: my topic description is on line 60 | Kate: I'm working on a digital huamanities project that's been collecting sound recordings for five years without thinking about preservation, and I've been working on migrating it to an MSU collection. I've been doing a lot of reconceptualizing the project as an archive and helping the rest of the project team do the same. | |||||||||||||||||||
30 | Jessica Bright and Lindsay Mancuso | jbright@revsinstitute.org and lmancuso@revsinstitute.org | Aftereffects of Institutional Changes | Organizational changes occur frequently in libraries, archives, and museums whether it is a reorganization, new hires, or shifting goals and priorities. We are interested in exploring these changes and its effects on staff both expected and unexpected, such as personnel, duties, projects, and new directions. In 2017, Revs underwent a large-scale change in priorities and goals to streamline various projects and bring many operations in-house, as well as promote visibility and accessibility of collections. We have seen many aftereffects of this change, some expected and some unexpected. We would like to discuss how other institutions have experienced and handled their own change lifecycle, how we can all plan for this process, and real-world examples of the varying levels of success of these organizational changes. We believe by discussing these changes and outcomes, we as institutions and staff can be more prepared, forward thinking, and flexible in our everchanging field. | Meaghan Alston Sasha Snyder Angelique Richardson Jennifer Mitchell Jeremy Pekarek Ingi House Sharad Shah | meaghan.alston@howard.edu sasha.snyder@arthrex.com arichardson@archatl.com jmitc84@lsu.edu jeremy.pekarek@cortland.edu ingihouse@gmail.com jhritchi@odu.edu shahs@si.edu | |||||||||||||||||||||
31 | Amanda Hawk and Jay-Marie Bravent | ahawk1@lsu.edu and jmbr253@uky.edu | Data-Driven Decision Making using Public Services Statistics | Imagined as a follow-up to a session at RBMS 2019 about implementing the SAA/RBMS Standardized Statistical Measures and Metrics for Archives and Special Collections but focused on the ways institutions are utilizing the data collected to make changes to services, create new programs, improve efficiencies, etc. We hope this could be a fish-bowl type session with multiple stations or breakout sessions happening at the same time to accomodate everyone who wants to present on the topic, as well as allow for attendees to "shop" different breakout groups, but are open to suggestions about the format. [Looking for one more participant from outside academic archives] | Tyson Koenig, Susan McElrath, Jeanie Fisher | jean.fisher@seattle.gov | Tyson: I'd be interested in making this a more general conversation about the metrics and how shops are implementing and using them. I helped facilitate a small group discussion session about student workers at SAA 2019, and think this topic would be well-served by that format as well. I myself have for a couple years been tracking statistics in a way consistent with the standards, but haven't yet had time to really do anything with the data. I'd love to help with a session focused on better data collection about reference work. | Susan: I have been doing some analysis of our statistics to get a better sense of our users and have paired that with user surveys. I am not sure I can say a lot about data driven decision making but have done a little bit of that. | Jeanie: This is a session I'd be really interested in attending and might be able to contribute to (as a non-academic, government archivist) as I've been researching how our stats compare to the SAA/RBMS measures and analyzing ways to leverage the data we currently collect. I'd love to help and be a part of the conversation. | ||||||||||||||||||
32 | Derek Webb | dswebb@muw.edu | Invisible Minorities and Oral Histories: Toward a Consensus on Ethical Access | Oral histories are flourishing as a way to document underdocumented groups, and archivists often want to post these crucial sources online. For invisible minorities such as LGBT+ individuals and the neurodiverse, however, doing so exposes the narrator to potential discrimination. That discrimination can vary in unpredictable ways depending on political climate, legal landscape, and life phase, but practitioners seem to disagree about the proper role of archivists in protecting narrators from their own words. I’m hoping for a few panelists involved with access policy for oral histories of invisible minorities to discuss decisions they made. Currently envisioning as a panel discussion but open to other ideas. [email sent out to interested parties 10/31/19] | Melissa Madera (I'm not an archivist. I'm an abortion advocate and oral historian (with my own abortion story) -- I started a podcast called The abortion Diary --www.theabortiondiary.com and I think about safety (physical and digital) when it comes to sharing our stories quite a lot). Mel Leverich (Archivist collecting oral histories from kink/bdsm/fetish communities at the Leather Archives & Museum) Brian M. Watson (crip archivist at the Kinsey Institute, oral historian and historian of sexuality -- happy to talk about histories/how the KI has protected and preserved privacies, etc) Daniel Hartwig (former university archivist involved with LGBTQ+ alumni oral history projects, one of which we decided to pull down because participants later realized how accessible online meant when they Googled themselves) Sarah Nguyen (project coordinator for Preserve This Podcast). As we distributed the our PDA podcast preservation curriculum to audio and podcast creators we found thtat this gave them the autonomy to represent themselves on their terms, not by a third-party interpretation (archivists investigating the right metadata to describe the podcast/podcaster). | mmadera@utexas.edu mel.leverich@leatherarchives.org briwats@iu.edu dhartwig@iastate.edu snguye@uw.edu | |||||||||||||||||||||
33 | Carli Lowe | carli.lowe@sjsu.edu | Environmentally Sustainable Preservation Environments | Does anyone out there have experience implementing low energy preservation environments who would be interested in joining a panel discussion? I have a background in the theories behind sustainable preservation, but do not have the practical experience. There is another interested presenter who can speak to her experience working with building managers to create more sustainable working environments. It would be great to find someone who has practical experience implementing these practices in archives. | I've seen Jeremy Linden from Linden Preservation Services participate in panels at other conferences. You might reach out to him. www.lindenpreservation.com | ||||||||||||||||||||||
34 | Melissa Wertheimer | mwer@loc.gov | Appraising Web Archives for Better Description, Access, and Preservation (title TBD) | The web may be ephemeral, and many advocate to archive it all. But, what have we learned from analog backlog? Archivists can apply appraisal methods to web archives and digital objects to aid current - not just future - digital preservation, description, and access efforts. I will discuss my appraisal methodology for web archive collections in the Library of Congress Music Division. I'm seeking panel or paper presenters to share related experiences about digital objects or web archives! | Caitlin Birch, Julia Logan | caitlin.birch@dartmouth.edu, julia.w.logan@dartmouth.edu | https://docs.google.com/spreadsheets/d/1ScmNcQPc4dVLBrpjEpVIC3zmJywUgJ-LnizAeMyZP3E/edit#gid=0&range=C19 | ||||||||||||||||||||
35 | Jennifer Ho | jenn-ho@hotmail.com | Diversity in the Archives Field | I'd like to organize a panel related to diversity in our field, but I'm not sure what to focus on. All ideas welcomed; let's brainstorm together. Topics may include (but are certainly not limited to) professional opportunities for first-generation college graduates, expanding network opportunities for our communities, microaggressions in the workplace, creating a welcoming and inclusive environment for underrepresented archivists/students. Let's talk! [Email was sent out to interested parties on 10/17/2019] | Anjelica Ruiz Jasmine Sykes-Kunk Sylvia Hernandez Amy C. Vo | aruiz@tedallas.org jasmine.sykeskunk@nyu.edu sylvia_hernandez@baylor.edu amy.c.vo@gmail.com jhritchi@odu.edu | Audrey Swartz | aeswartz@ksu.edu | Heather Lanctot | heather.lanctot@yolocounty.org | aaron.treadwell@mtsu.edu | ||||||||||||||||
36 | Meaghan O'Riordan, Simon O'Riordan | meaghan.oriordan@emory.edu; soriordan@emory.edu | Using Social Media Sources for Archival Description | Meaghan is the Accessioning Archivist for the Stuart A. Rose Manuscript, Archives & Rare Book Library at Emory University. Simon is the Head of Metadata Services for Emory University Libraries and provides non-MARC metadata for digitized material for the libraries (which ends up being mostly special collections material). On the way home from work one day, Meaghan mentioned not being able to find biographical information for a creator of a collection she had accessioned until she discovered his public figure Facebook page. This prompted Simon to share that he frequently uses LinkedIn to find information like dates when adding metadata to digitized images, especially for his current project working on photographs of Emory alumni. We realized that we've turned to these sources more frequently as the most reliable sources for otherwise unknown individuals, especially since social media is a form of self-description. We're interested in putting together a panel about both the prevalance of using different forms of social media to facilitate archival description and the opportunities and challenges that using social media as a source presents. | Tara Hagan | marta.crilly@boston.gov bennetse@wfu.edu thagan@thomasu.edu | Janet Carleton | Carleton@ohio.edu | . | ||||||||||||||||||
37 | Su Zhang | suzhang@unm.edu | Digitizing and Web-Publishing Historical Aerial Photos | I'd like to organize a Special Focus Session to highlight new techniques and research projects that can assist with historical aerial photo digitizing and web-publication. Historical aerial photos are valuable and irreplacable documents that are very useful for many disciplines, include, but not limited to, historical and cultural research, archeology, land/use/land cover studies, urban planning, environmental asesssment, and mapmaking. Most of historical aerial photos are in film format and digitizing historical aerial photos and making them publicly accessible are expensive, time-consuming, and labor-intensive. We're interested in developing new techniques and research projects that can assist with historical aerial photo digitizing and web-publication. | https://docs.google.com/spreadsheets/d/1ScmNcQPc4dVLBrpjEpVIC3zmJywUgJ-LnizAeMyZP3E/edit#gid=0&range=C46 | ||||||||||||||||||||||
38 | Jessica Rayman | jrayman@ua.edu | Physical and Digital Consolidation of Small Discrete Collections | I am looking for others who may have taken previously processed small collections and consolidated them either physically, digitally, or both around a theme or subject area as a means of aiding discovery. Some of the issues involved in physical consolidation include provenance, legacy descriptions, inaccurate metadata, varying levels of processing, and alignment with current archival best practices and standards. For digital consolidation of existing digital collections, the challenges were legacy descriptions, metadata transformation, digital preservation, and dealing with existing metadata shared on DPLA and other multi-institutional digital content aggregators. I'm open to other related topics and how we might tie them together. | Sarah Jones; Katie Howell | sarah.jones1@unlv.edu; katie.howell@uncc.edu | |||||||||||||||||||||
39 | Itza Carbajal | i.carbajal@austin.utexas.edu | #Archivists4ClimateAction A Look at the Present & Future of Archives and Climate Change | Archivy looks both to the past and to the future. With the growing threat of climate change, archivists need to consider the impact climate change will have on us and our practices moving forward in the decades (and centuries) to come. The carbon footprints for our ever expanding collections, physical storage and conservation, digital preservation and access, the cost and impact of our scholarly communication practices (including conference travel), and appraisal decisions may all need to be rethought in light of climate change. A panel of archivists that participated in the 2019 Archives and Climate Change Teach In Action using a fishbowl method will host a session to discuss these issues as well as continue conversations started online via the #Archivists4ClimateAction September 20th Twitter Teach In. *Ideally panelists would have hosted a Teach In or another similar event during the Global Climate Strike week* | Nikki Koehlert, Digital Archivist, Austin History Center; Carli Lowe, University Archivist, San José State University | Nikole.Koehlert@austintexas.gov; carli.lowe@sjsu.edu | Hi Itza, let me know how I can contribute. I am having a staff teach in at AHC so I could speak on that subject and efforts of our institution to be more thoughtful about our carbon footprint. | I've done some research on sustainable preservation practices myself, but could potentially help to reach out to others who have done more extensive work in the is area than I have -Carli | |||||||||||||||||||
40 | Lauren Gray | lauren.gray@ks.gov | Developing Creative Outreach for Archives | Closed - Thank you! Developing creative outreach programs and goals in the face of lagging public interest in archives and research institutions while navigating relationships in large organizations. Basically, how to be the new kid (employee) on the block and recognize where change is needed, finding creative solutions, and making it happen while a) not knowing anything; b) not making mortal enemies of co-workers; and c) not getting fired. (At present the topic is geared toward younger archivists who are new to the field; we’ll call it a crash course on tips and tricks of the trade.) | Brynn White Marc Levitt Jaimi Parker . Catherine Mayfield | bew@akc.org vaxtang2010@yahoo.com jaimi.parker@unt.edu cmayfield@mdhs.org | |||||||||||||||||||||
41 | Aliza Leventhal Talia Olshefsky Jessica Quagliaroli Laura Schroffel | alle@loc.gov TOlshefsky@getty.edu jessica.quagliaroli@yale.edu LSchroffel@getty.edu | One Size Does Not Fit All: Born Digital Archival Description | The UC Guidelines for Born-Digital Archival Description has provided a foundation upon which archival and special collections institutions can build their own born-digital descriptive practices. This session will highlight projects that have addressed description of born-digital records. Whether it’s a hybrid or entirely born-digital collection, describing electronic files does not have a one-size-fits-all solution; rather, it’s a tailor-made, often iterative process that involves time, testing, and lots of patience. The Digital Design Records Task Force seeks to collaborate with other groups and institutions that are either planning, in the middle of, or have completed born-digital description projects. We are especially interested in hearing how you tackled unique and specialized file formats. | Sally DeBauche, | debauche@stanford.edu | |||||||||||||||||||||
42 | Kelsey Berryhill | kelsey.berryhill@sos.mo.gov | Using Social Media as a Government Archives: Limitations and Successes | Preferably for other government archives, we'd like to have a discussion on the limitations and successes about social media as an outreach platform. For example, our institution only has a Facebook page, so it would be great if there were two other institutions who primarily used Twitter or Instagram. Discussion points could include the limitations of working under an elected official/post content, differences in changing elected officials, metrics for success, different campaigns, direct impacts in the reference room, etc. | Lynn Smith | lynn.smith@nara.gov | |||||||||||||||||||||
43 | Rory Grennan | rgrennan@fsu.edu | Creative Distribution of Labor in Special Collections Instruction | FSU Special Collections & Archives has succeeded in using a team approach to handle class visit requests without a staff position dedicated to instruction. A team of eight faculty and staff manage, plan, and execute over forty unique and original instruction sessions per semester among other areas of responsibility. Seeking other panelists with similar experience (good or bad) implementing a team approach to instruction or another archival function. | Lisa Vallen Lindsey Loeper | evallen@gsu.edu lindseyloeper@umbc.edu | Our special collections department uses several tools to faciliate a team approach to instruction. We work with the Library's Reference and Instruction librarians and contribute to class level portfolios (session planning, saved files, class artifacts [typically completed worksheets or photos], and instructor reflections); map instruction exercises to Library and SAA/RBMS learning outcomes; peer coaching; and co-teaching. I'm transitioning into a ref/instruction focused position but until now there have been 3 people in our department that all lead instruction sessions as a part of their larger jobs (curator, archivist, librarian). [LL] | ||||||||||||||||||||
44 | Lindy Smith | lindysmith@umkc.edu | Collection Management Ecosystems | When we talk about collection management, what do we mean? Metadata management? Physical inventory control? Both? Archivists will share the combinations of systems they are using to manage all aspects of collections from discovery to access. They will share the ways these systems do and don’t interact, the challenges they are currently facing, and the solutions they are developing or hoping for in the future. | We're hoping to get enough people for a lightning round. There's a Google doc for sign ups: | https://docs.google.com/document/d/1BcH0dFx3wRyVeukiSjUg9qMDmDUAi3o3GJPL6wiOOvA/edit?usp=sharing | |||||||||||||||||||||
45 | Chuck Piotrowski | chuck@piothub.com | O365 Governance and Practice throughout the Information Life Cycle | Organizations are using, or plan to use, O365 for many different purposes. Whether quietly unleashed to a unknowing user community by IT, or strategically implmented by a sanctioned project team to achieve mission critical objectives, O365's capabilities, functions, and uses seem to be unknown, unshared, and/or underutilized by the records management and archives community. How can this platform be leveraged for records management and archives? How are orgs using it? What are the challenges? How do orgs govern the platform. How does IT, RM, and Archives work together to minimize sprawl? This session is not a how-to, but rather a analysis of its potential and stories of practices meant to provide the start of an enduring shared practices community on O365, RM and Archives. | Chuck Piotrowski | chuck@piothub.com | |||||||||||||||||||||
46 | Julie Cismoski | julie.cismoski@maine.edu | Class Visits Inspiring Creative Outputs | Seeking co-presenter(s) or if high interest could do a lightning talk to highlight some ways that collaboration with faculty to engage students with special collections materials has inspired students to make something new or in creative outputs. | Julie Cismoski, Abbi Nye, Eleanor Brown, Victor Betts, Christina Bleyer, Carly Marino, Elliot McNally, Debbie Whalen | julie.cismoski@maine.edu, anye@uwm.edu, mbrown9@ncsu.edu, vtbetts@ncsu.edu, christina.bleyer@trincoll.edu, carly.marino@humboldt.edu, emcnally@scad.edu, debbie.whalen@eku.edu | At NCSU we have had faculty use the Teaching and Visualization lab for students presentations and final assignments. We collaborate with functional specialists to make this happen. We have also had students publish a book on the web inspired by special collections. E.B. | For my archival literacy intructions with faculty partners, I use creative writing as a way to address gaps and silences in the archives. The archival materials deal with people and events from marginalized communities and the students I work with are students of color and international students. V.B. | I love the lightining talk idea. Our students have created podcasts, exhibitions, made their own books etc. I could talk about any of these projects. (C.B.) | At Humboldt State we have several English and Art classes that use material from Special Collections for creative class assignments. Three examples I could briefly describe include: a photography class using historic images from the archive for a rephotography assignment (visuals from this are beautiful), using postcards from our collection to write a poem, and a short story contest using letters in our collection. (C.M.) | At SCAD (ATL) an illustration faculty was tasked with an ambiguous class, "Beyond the Page." After coming to our artists' book collection for inspiration, we developed a curriculum based around the collection from the first project, nesting dolls, to the final, an artists book using found objects. This class has been the catalyst for growing excitement around our artists' book competition, and has spawned an incredible range of work and more faculty collaborations. I would love to share a portfolio of student work compared with the direct inspiration from the permanent collection. (EM) | Archives After Dark: Developing Wonder and Sparking Creativity Through Engagement with Historical Artifacts. Eastern Kentucky University is in the third year of our "Archives After Dark" event, where students (limited to 20) spend the night in the library to create something inspired by items in the archives. We publish a book of their work (so far artwork and creative writing), and they present on their experience during the university's Scholars Week. 2018 book: http://tiny.cc/EKU_AAD_BOOK18 2019 book: http://tinyurl.com/EKU-AAD-BOOK19 D.W. | |||||||||||||||
47 | Shannon Lausch | smlausch@ualr.edu | GIS, Archives Collaboration | Seeking co-presenter(s) on any GIS-related work in archives. GIS is a powerful way of presenting archival materials, enabling them to be placed in a larger context and aiding researchers in readily comparing multiple maps. My institution is currently working on the Mapping Renewal pilot project funded by NEH. It is focused on creating access to and providing spatial context to archival materials related to racial segregation and urban renewal in the city of Little Rock, Arkansas, from 1954-1989. The website will be publicly available in January 2020. The focus of the presentation would be to discuss the process of how we worked with historians, GIS technicians, artists, and rhetoricians to make this website a reality. | Shannon Lausch, Christina Bleyer; Sarah Schubert, Brittany Newberry, Josh Schneider, Laura Sorvetti | smlausch@ualr.edu; christina.bleyer@trincoll.edu; sschubert@fairfaxwater.org; bnewberry@auctr.edu; jschne@stanford.edu; lsorvett@calpoly.edu | In 2023 Trinity College will celebrate its bicentennial. We have GIS mapped aerial photos of campus from 1934 -1986. We have labeled buildings, described their history, and have inserted photos of them. We also plan to insert some oral histories we have done with alumns. I could discuss what we have done to make this website a reality as well. Josh: We have collaborated to map locations of campus activism and related projects. | Fairfax Water uses GIS to map water mains, customer tap information, and valves to archival records. Users can click on the asset in GIS and it will link them to digital records in the archives. | https://docs.google.com/spreadsheets/d/1ScmNcQPc4dVLBrpjEpVIC3zmJywUgJ-LnizAeMyZP3E/edit#gid=0&range=C36 | laura (CaL Poly, SLO) We have done several mapping projects with our Special Collections materials. These maps are created with an intent to share our materials in a non-traditional way and in an effort to share space-based information in a more useful way. Examples include mapping the projects of a landscape architect, showing the growth of campus buildings over time, crowdsourcing the mapping of of historic campus images, and mapping building permits from a finding aid onto a map for better discoverability. I can talk about the collaboration with our library GIS staff, the challenges and opportunities of working with GIS software, and the opporutunities for engaging with students and the community. | PANEL IS FULL | ||||||||||||||||
48 | Cassandra Berman | cassandra.berman@georgetown.edu | Religious Collections, Lay Users, Public Controversies | Seeking co-presenters with experience working with religious collections that contain controversial materials (dealing with issues such as slavery, discrimination, abuse, etc.). This panel will be shaped by the particular expertise and interests of potential co-panelists, but I am particularly interested in addressing issues such as: the intricacies of working with religious institutions in making controversial materials available to diverse researchers; navigating public outreach and accessibility efforts; and processing challenges. (For context: the collection I work on documents Jesuit slaveholding and slavetrading in the United States.) | Cassandra Berman, Georgetown Univeristy; Shanna Lee Smith, Mary Baker Eddy Library; Caitlin Reeves, Columbia Theological Seminary; Dana Bronson, Whitman College; Tarienne Mitchelle, Church of Jesus Christ of Latter-Day Saints; Melanie Meyers, American Jewish Historical Society | cassandra.berman@georgetown.edu | PANEL IS NOW FULL | ||||||||||||||||||||
49 | Laura Starratt | laura.starratt@emory.edu | A discussion on tapes and disks as file-level description | I have seen more and more articles and discussions about the topic of tapes (in AV) and disks (in BD) considered as "item-level," when those of us who work with this formats see them as containers over content. At Emory, we make access at the tape-level, but there is rarely just one "thing" on a tape or disk, much like there is rarely one "thing" in any given folder. As more of these materials make their way through processing, this will become a bigger discussion as processors frown on giving the added weight of item-level description, but access through digital surrogates requires description at the tape-level. I'm interested in bringing together both processing archivists, audiovisual archivists, and digital archivists from both sides of this discussion to talk this out. Initially, I thought a panel would be a good idea, but maybe more a fishbowl so we get more input from those who are invested in this discussion. | Brenna Edwards, Sara Rogers, Shannon Devlin, Katherine Fisher, Carolina Meneses, Anna McCormick, Kristy Waller | brenna.edwards@emory.edu, sirogers@gsd.harvard.edu, scdevl11@gmail.com, kfisher11@gsu.edu, cameneses@g.ucla.edu, anna.mccormick@nyu.edu, kristy.waller@vancouver.ca | |||||||||||||||||||||
50 | Claire Moclock | clairemoclock@gmail.com | Exposing archival blind spots: what else can we stand to know? | I propose a collaborative session that incorporates experts from other professions and disciplines in which archivists could afford to be more well-versed. For example: As a photographer and archivist, I have often felt that archives could benefit from knowing more about the assessment, identification, and chemical development of obsolete and vintage film (still and moving). Undeveloped film will likely appear in archives for years to come, and we should make plans to develop and preserve never-before-seen images while photo experts like Film Rescue International* are around to share their decades of practice-based expertise. Relying on independent or local photographers to process obsolete film, as some archives have, is shortsighted and inconsistent. In this session FRI will share various aspects and instances of their work. I will discuss their work in an archival context, and ways we can gather, standardize, and disseminate technical literature on the topic. What else do you feel we are missing out on? What other practices and professions might we need become more familiar with in future archival practice? *Not to be confused with the Rescued Film Project, which, as far as I know, retains image rights. | Claire Moclock and Film Rescue International | clairemoclock@gmail.com | |||||||||||||||||||||
51 | Sarah Demb | sarah_demb@gmail.com | New approaches to managing risk to records and archives | How can a new approach to RM ally us with risk management teams at our institutions and their increasing focus on it as a strategy from executive mgmt. levels? Could it foster better relationships with our communities (whether within or outside our orgs)? How we can adapt/adopt this approach to help us think about the risks surrounding resistance to diversity in collecting, climate change response, etc - that is “can we afford NOT to address diversity, climate change? What are the risks in not addressing these issues? Could we take a stab at applying risk analysis and registers to these circumstances?” RM has always leant itself to a risk-based approach, but we tend to focus it solely on the traditional risks of retention or disposal– we'd like to explode the concept a bit, and think it would fit well with the conference themes. | Sarah Demb, Harvard University Archives; John H. Slate, Dallas Municipal Archives | sarah_demb@harvard.edu | SD: please email me if you're interested in participating | ||||||||||||||||||||
52 | Rachel Greer | rgreer@winthropgroup.com | Project Management in the Archives | There's much discussion about CMS's and DAM's but what of the technology that we use to manage large projects, whether it be a specific project-management web-based tool or something else? I propose a panel discussion related to the ways and means of managing projects in the archives. | Jessica Chapel Taylor Wolford and Phillip MacDonald | jchapel@law.harvard.edu tawolfor@ncsu.edu, ptmacdon@ncsu.edu | Carady DeSimone - gn6590@wayne.edu - I am taking project management next semester and have been working on flow and Gantt charts based off of (and supporting) my current internship. Does that sound like domething you would be interested in? | Taylor and Phil: At NC State University, we process quite a bit of our high-priority, larger collections through teamwork processing. We have done some analysis on how effective our project management tools/practices are when several processors are working on collections simultaneously. | RG: I'll connect with those who have reached out today and work on the proposal. No more participants needed at this time. Thank you for your interest!! 11/13/2019 | ||||||||||||||||||
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54 | Lara Michels | lmichels@berkeley.edu | The Good, the Bad, and the Ugly: Taking Stock of the Hidden Collections Era in Archives and Special Collections | I would like to organize a panel that takes stock of the 20ish years of the "hidden collections" era and the impact of this era (1998-) on our institutions and how we think about our work. Where are we as institutions and as a profession after two decades of grant-funded collection surveys and grant-funded backlog processing projects? In what ways has the hidden collections era strengthened our institutions and in what ways, if any, has it weakened them? Are our institutions operating more sustainably or not? I am happy to talk generally about the hidden collections era and specifically about the history of this era at The Bancroft Library. Please add your name here if you are interested or email me at lmichels@berkeley.edu. | Lara Michels; Chela Weber; Linda Hocking; Colleen Bradley-Sanders; Rose Marie Kimbell | lmichels@berkeley.edu weberc@oclc.org lhocking@litchfieldhistoricalsociety.org rkimbell@jekyllisland.com | |||||||||||||||||||||
55 | Meredith Rector | meredith.rector@atl.frb.org | Star Trek in the Archives (will revise when I see what directions others are taking) | With the use of Machine Learning, Natural Language Processing, and other emerging technologies, new ways are emerging for us to process the mountain of electronic records in our institutions. This session will look at the ways different institutions are using ML/AI to help process or make their collections available. For my portion: Imagine a future state where we are able to query an AI system like Jean-Luc Picard does in Star Trek. This AI has our records and can answer our business questions, tell us about our history, and help us make more informed decisions. How do we get there? | Lori Podolsky - see my entry in row 60 (I pasted the long version of the conference abstract); Chuck Koontz (idea in Row 61); Rachel Van Unen; Josh Schneider (I'm not sure the Stake Trek vision you highlighted is actually our goal, and I'm also interested in AI/ML in the context of maintenance); Paul Severn (see my entry in row 74) | lori.podolsky@mail.mcgill.ca chuck.koontz@biola.edu rvanunen@mit.edu; jschne@stanford.edu pjeannet@duke.edu | MR: I'm currently using Natural Language Processing to deal with 10 years of uncategorized electronic records from my President. I'd like to get a few others in the AI/ML space to join in on my presentation proposal. | PJ: I'd be interested in presenting on the process of preparing a proposal harnessing AI to add key metadata for a huge image collection we are currently digitizing. Duke U. is asking for proposals from partners who need engineering/computing solutions to problems. The image collection we're digitizing is a perfect candidate. By August 2020 I would have the proposal ready and can speak to that process. Email me if interested. Paula J. | |||||||||||||||||||
56 | Yuki Hibben | ydhibben@vcu.edu | Interviewing Picasso: Guiding creative practitioners with archival research (open to better titles) | Studies on the information seeking behavior of artists, poets, and other creative practitioners is relatively limited, but almost non-existent when it comes to archival research. How are artists finding and using primary source materials in their creative processes? How can archivists understand and meet the needs of creative practitioners with objectives that may seem esoteric or inscrutable? How do the Guidelines for Primary Sources Literacy apply? In this session, archivists will share the challenges and successes of working with creative practitioners from diverse disciplines who are drawn to archival materials for information and inspiration. I am seeking presenters who have worked with artists, poets, performers, and other creative practitioners to fulfill their research needs. Contact me or sign up if interested! | Andrea Kohashi; Sarah Ponichtera; Libby Smigel; Ashutosh Potdar | akohashi@vcu.edu; sarah.ponichtera@shu.edu; lsulli12@iastate.edu; libbydhc@gmail.com, ashutosh.potdar@flame.edu.in | At Seton Hall our Special Collections & Gallery are combined in a single unit; both have handled requests for creative projects in the past couple years; I would like to discuss how approaches differ between the disciplines and how they might be combined. | ||||||||||||||||||||
57 | Johanna Russ | jruss@chipublib.org | The Children are the Future | Looking to present on how folks have done primary source literacy outreach for students younger than high school. I would share on my attempts to partner with our Children's Department for story time sessions for pre-k kids. Could be a panel or, if there's enough interest, a lightning round. | Daniel McCormack | dmccormack@burlington.org | |||||||||||||||||||||
58 | Chianta Dorsey | chianta.dorsey@utsouthwestern.edu | Surprise! You're A Manager Now!: The Challenges & Triumphs of Being a Novice Archives Manager | Seeking to have a panel session that discusses the experiences of new archival managers. I unexpectedly became the archives manager at my institution, and had to adjust to my new role within a small period of time and with minimal management experience. I want to discuss if other new archival managers have experienced similar circumstances regarding coming into their management positions and if there was a steep learning curve. Some of the topics that I want to focus on are fostering an inclusive work space, discussing if library school prepared you for being a manager, empowering those you manage, challenges as a new manager, etc. [Email sent to interested parties.] | Andrea Richardson, William Modrow, Heather Oswald, Todd Fuller | arichardson@portmanarchives.com, modrowwm@miamioh.edu, hoswald@hbs.edu, tfuller@ou.edu | |||||||||||||||||||||
59 | Andrew Hinton | andrew.hinton@ttu.edu | I would like to present on a research project that I did over the summer of 2019 where I interviewed military veterans about their personal archiving practices for records pertaining to their military experiences, i.e. what records they kept from their service and what they were doing with them. I focused particularly on born-digital records to look at how many veterans were storing these ephemeral records in ways that would ensure that they could be accessible and renderable if and when they ever make it to the archives. Would anyone else like to collaborate on a session looking at issues with born-digital collections or digital preservation more broadly? The changing nature of today's records and ways that the archivist can be more involved in record creation and individuals' personal archiving practices to ensure that born-digital records actually make it to the archives one day? I'm seeing connections to the following from the CFP: We evolve our practices to be responsive to changing priorities and to chart new directions. We spark innovation across disciplines and professions by establishing new partnerships, alliances, and collaborative communities that challenge tradition and invite experimentation. As digital records and new forms of historical documentation proliferate in the archival landscape, we explore new techniques for carrying out our work, and pioneer the use of new systems and tools that we build and sustain. | Veronica Palensky; Heather Barnes; Alexandra Smith | veronica.palensky@gmail.com; 4storyfilms@gmail.com; asmith@bcri.org | ||||||||||||||||||||||
60 | Latasha Means | lmeans@ucmerced.edu | We are here! : A Disussion and Community Gathering for POC in Archives, Libraries, and Information Sciences | The most recent available data shows that 88% of credentialed librarians are white. Because librarians of color make up only 12% of the profession, they may be the only person of their ethnic and/or racial background in their department, unit, or entire organization. This discussion group is an opportunity to for library workers of color to meet, build community, and empower each other. Potential discussion topics include: networking, mentorship, diversity committees, microaggressions, etc. I've heard of similar gatherings happening at other conferences, so I thought it'd be a good idea to see if there is any interest in having that discussion in this space. If there's a large enough interest, perhaps this can be more of a lightning session or fishbowl discussion rather than a presentation. | Lori Podolsky - see my entry in row 60 (I pasted the long version of the conference abstract), Catherine Mayfield; Alexandra Smith | lori.podolsky@mail.mcgill.ca, cmayfield@mdhs.org; asmith@bcri.org | |||||||||||||||||||||
61 | Lori Podolsky | lori.podolsky@mail.mcgill.ca | Where is the Culture? Researching the Interplay between Technology and Culture in Archival Tools (or something like this) | The role of technology is evolving in archives, especially in the area of digital preservation and digital curation. No longer the neutral tool to preserve and curate, technology is now a cultural icon of nations and communities. The interplay between culture and technology explores the embedded socio-cultural values in de facto standards such as the National Archives and Records Administration digitization standard. In understanding the complexity of technology, archivists will be able to ensure greater diversity and inclusion for future archival fonds. Addressing key themes and questions based upon my PhD research, I will discuss new challenges facing archivists when implementing technology in Indigenous and non-Western archival institutions. Understanding how standards replicate the characteristics of dominant societies will help archivists decolonize digital preservation and curation. Future archivists will need to challenge traditional approaches to the implementation of these standards to better ensure the adoption and adaption of technology. | Veroncia Palensky; Alexandra Smith | veronica.palensky@gmail.com; asmith@bcri.org | |||||||||||||||||||||
62 | Chuck Koontz | chuck.koontz@biola.edu | Can machines learn to connect the dots? | Machine Learning has a great deal of potential for digital archivists, but the tools are not quite there yet. Computer vision paired with natural language processing has the potential to automatically produce robust metadata reports for digital archivists to interpret and integrate into finding aids. | proposed to partner with Meredith Rector | ||||||||||||||||||||||
63 | Cathy Miller | cathymiller30052@gmail.com | Let’s Get Ethical! [Trying To] Do the Right Thing For Our Archives While Facing the Reality of Real World Pressures | In this session, I am hoping to have a conversation around the following thoughts/questions: How can we ensure we are following our ethical/moral compass in our jobs, especially if the ethical situation in question has you thinking “I should leave this job.”? With the relatively non-existent luxury in the archives field of leaving our current jobs, how can we effectively advocate within our institutions for doing the right thing? | Dean DeBolt (ddebolt@uwf.edu) Daniel Hartwig (dhartwig@iastate.edu) Alex McGee (acmcgee@mit.edu) Virginia Hunt (virginia_hunt@harvard.edu) | Ethical problems include donation rules, donors, do we charge for tours, etc. | Toxic work environment, theft, lack of accountability, absent supervior | Personal/professional beliefs not lining up with corporate narrative, dealing with donors who challenege established archival policies and procedures | (VH) Ethical issues in collecting digital materials--web crawling, transparency with donor re: elelctronic records; building sustainibility in collecting, particularly digital content, ethics in post-custodial archival models | ||||||||||||||||||
64 | Elizabeth Shepard | ems2001@med.cornell.edu | Teaching with Primary Sources in Medical Archives Setting | In this session, I will present on a survey I did on using primary sources in educational outreach in a medial archives setting. I am looking for at least two other people who can talk about their programs. I also want to open up an discussion on some of the challenges and barriers for doing this type of outreach in a medical archives setting. Willing to also consider STEM archives | |||||||||||||||||||||||
65 | Tamar Zeffren | tamar.zeffren@gmail.com | "Look, I Made a Hat": Agility in Archives Management | [Tentative description: welcome hearing from manager colleagues with input on their preferred topics to present on--could be a lightening round] Archives managers are required to don many, well, hats, in addressing a range of challenges, including: budgeting; allocating resources; advocacy; managing change; mentoring; grants; delegation; software competencies; strategic planning; motivating staff, and beyond. Representatives from different repositories, sectors, cultural competencies, and levels of experience will share success and instructive failures about how to address short-and long-term challenges. | Tara Hagan, thagan@thomasu.edu Sara DeCaro, sdecaro@bakeru.edu Hannah Silverman, Hannahwillbe@gmail.com Andrea Geyer ageyer4@acgeyerconsulting@gmail.com | ||||||||||||||||||||||
66 | Veronica Palensky | veronica.palensky@gmail.com | Representing Women Composers through Digital Archives | The creation of digital libraries and other online resources, allows for people from around the world to use the resources collected, see themselves and their work represented, and gain an understanding of the artist who have come before them. The Ars Femina Digital Library, which is set to be completed during Women’s History Month in March of 2020, is housed at Indiana University Southeast. The AFDL is a collection of music written by women from before the 1800s. This archive servs to preserve and celebrate the impact that women had on music. Women are largely underrepresented in music, and the arts in general, in order to create a future where the works of people who identify as women are preserved, archivists must continue to create collections like the AFDL. | |||||||||||||||||||||||
67 | Meaghan Fukunaga | mfukunaga@iara.in.gov | Oh(365) the Humanity: Implementing Records Management in a Microsoft World | The Indiana Archives and Records Administration records management staff are seeking archivists, records managers, and similar who have experience with Microsoft Office 365 or whose institutions will be moving to it! The Indiana Archives and Records Administration is currently involved in a statewide rollout of O365, and would like to propose a Working Group session for collaborating on and sharing records management workflows and best practices documentation. We’d like to take a deeper dive into how RM is executed within the system, discuss our concerns and goals, and hear from other states about how they are handling or plan to handle O365 records retention and compliance. This session is intended to complement O365 Governance and Practice throughout the Information Life Cycle proposed by Chuck Piotrowski (line 44). Please come join us as a panelist wherever you are on your O365 path! | Alicia Patterson- Corporate Records Management Specialist @ Johns Manville | apatterson06@msn.com (or) alicia.patterson@jm.com | |||||||||||||||||||||
68 | Laura Sorvetti | lsorvett@calpoly.edu | Scaffolding our Futures: Ingenuity and creativity in archival instruction | Do you have an instructional win (or lose!) that you are excited to share about? This lightening round is an opportunity to share a creative approach or solution you took in your instruction work in the archives Did you find a new way of outreach to new faculty and courses? Did you have a new in-class activity that worked well? Have you created any modules or pre-class online activities that prepared classes for their visit to the archives? Any assessments that worked well? Have you had an epic flop that helped you improve your instruction? This is a chance to share your knowledge of things that worked well, so that we may learn from each other to make our future instruction even better. | Chloé Pascual- Archivist & Special Collections Librarian, CSULB | chloe.pascual@csulb.edu | |||||||||||||||||||||
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70 | Taylor Wolford Phillip MacDonald | tawolfor@ncsu.edu ptmacdon@ncsu.edu | Teamwork Processing in the Archives | This discussion topic arose when several high-priority collections at our institution had to be processed in a relatively short amount of time. Working with a team of processors and two project managers, we developed new strategies in our department to process the collections accordingly, in some cases utilizing the various strengths of team members for processing collections. We dealt with some of the following questions throughout this process. How do you process collections in which project managers, students, and processing assistants are simultaneously working to complete a project? What practices and forms of documentation ensure consistency and seamless collaboration during teamwork processing? What are some of the issues that arise with teamwork processing, and how can project managers deal with such issues? | |||||||||||||||||||||||
71 | Gene Hyde Liz Skene Harper | ghyde@unca.edu eharper@email.wcu.edu | Regional archives: exploring outreach across repositories and users | In 2018 a group of archivists worked with their regional studies association to create a new special collections committee to raise awareness of archives and collections within their association. The first product of this new committee is a newsletter that’s enjoyed strong readership. We have a presentation on creating this committee and founding the newsletter, and we’re looking for papers to join us in showcasing other examples of how archivists have used different tools and techniques to increase awareness of archival holdings and repositories across regional or interdisciplinary groups. We’re looking to host a traditional session with one or two other papers that explore this outreach theme. | |||||||||||||||||||||||
72 | Chloé Pascual | chloe.pascual@csulb.edu | Innovation in driving engagement with collections: Incubator Session | Looking for a second presenter and a facilitator for an incubator session on innovative approaches to driving engagement with our collections. I'm interested in creating a short story contest based on one of our collections as a means to get students to interact critically and constructively with our materials. If you have an innovative idea for driving engagement that you also want to hone, please let me know. This session format has the potential to generate and refine our ideas so we can better serve our communities and collections. | |||||||||||||||||||||||
73 | Sarah Dushkin | sarah.dushkin@technipfmc.com | KM and RIM-Break Silos and bridge gaps! | Bring the topic of Knowledge Management (KM) and Records & Information Management (RIM) from the corporate sector to showcase a method to bridge gaps, develop innovation and promote influence of information management that tears down the silos of industry frameworks. Expand upon the relationship between KM and RIM in the business world through the policies we're trying to develop and deploy in our document management systems. Big topics that we'll go into are- diving into the relationship between preserving an institution’s knowledge and being compliant with intellectual property, DRM and records retention. Looking at topics like ROI, organizational changes, corporate culture, policy adherence, system delinquency, etc.--At my company we're in the process of developing and there is so much to discuss before taking action (or before the next organizational change occurs). We think this would work well as a panel with members from other institutions. | Sarah Berndt | ||||||||||||||||||||||
74 | Paula Jeannet | pjeannet@duke.edu | Creative strategies for describing images | I'm interested in bringing together a panel of no more than 3-4 presenters who will discuss creative, innovative strategies they've implemented or are researching for describing born digital or digitized still images in collections. Although the focus is on photographic images, topics could also refer to practices for any graphic collections. Possible topics could include: the use of AI for creating useable metadata for very large image collections; choosing (or creatively thinking about) vocabularies and ontologies that take into account inclusive practices (how do we describe race in images or deal with negative historical descriptions?); content vs. concept metadata; crowdsourcing image descriptions and - outcomes, pitfalls, and lessons learned; current research on user needs in online image description (how much is too much?); balancing levels of description for large and small image collections – would include info on how collections of images “work” on which levels (relationships and dependencies between derivatives, for example, and assessing user needs). The question to answer writ broadly is, "What do we want the future of online image access and searching to look like?" If this seems too broad (and I think it might be!), we can collectively think about a tighter focus. Presentations should provide food for thought as well as strong takeaways for other colleagues, and should go beyond a description of a project. Please share your thoughts and comments! Could also be a proposal for next year... | |||||||||||||||||||||||
75 | Paul Severn | paulsevern@libnova.com | A.I., Archives and the influx of content | How A.I is today aiding the archivist detect problematic files during ingestion in order to try and beat the tremendous influx of digital content. My own abstract is the following: ARCHIVES today are flooded with a constant and unbridled influx of content that rapidly grows in volume year after year. Despite this growing volume, Archives have to operate within the same constrained resources. Existing digital preservation platforms require information to be perfectly organized to be ingested and protected, but organizing content is a demanding process that takes a lot of time and plenty of resources. It is a manual and repetitive task that can sometimes feel as of low value. During this long process, content is completely unprotected and uncontrolled. We have turned to A.I. as a way to relieve the archivist from manuel repetitive chores to detect duplicates, virtually identical documents, obsolescence risk prone documents, uncharacterised files, password protected files or even to detect "watchlist words" within a document. This technology is here, now. | |||||||||||||||||||||||
76 | Elizabeth Rivera | elizabeth.rivera@lipscomb.edu | Preserving Historical African American Collections in the "Athens of the South" | Three institutions have come together because of their interest to preserve, protect, and promote the use of the archives for the benefit of the community. They are sharing best practices, tools, and techniques regarding preserving archives. | |||||||||||||||||||||||
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